New York State Archives

State Museum, Library to Close Saturday, Reopen Mon

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The New York State Museum, State Library and State Archives will be closed to the public on Saturday, March 5 due to an annually scheduled power shutdown to test the emergency power system in the Cultural Education Center building.

The Office of Cultural Education (OCE) building is closed on Sundays. The State Museum, Library and Archives will reopen on Monday, March 7.

The State Museum, State Archives and State Library are cultural programs of the New York State Education Department. They are located on Madison Avenue in Albany. Admission is free. Further information can be obtained by calling (518) 474-5877 or visiting the OCE website at www.oce.nysed.gov.

New Genealogy Tools at NY State Archives

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The New York State Archives recently announced the creation of two tools, called “pathfinders,” to help genealogists and researchers locate naturalization and probate records created throughout New York, from the colonial period to the present.

Naturalizations grant the full legal rights and privileges held by native-born individuals to someone born in another country. Legal jurisdiction over naturalization has changed repeatedly since the colonial period, so the records can be found in various locations. They may be in the county clerk’s office, the New York State Archives, the National Archives branch in New York City, or U.S. District Court clerk’s office. The pathfinder highlights books, links to indexes, and directories where researchers can find more information about an ancestor and the places that may hold these naturalization records.

Probate records include wills, estate inventories, letters of administration, and other documents relating to the administration and settlement of a deceased person’s estate. The State Archives holds probate records created or compiled by predecessor courts that had legal jurisdiction over probate matters prior to 1787. A limited number of probate records after 1787 are held by the Archives because they are filed and retained by the Surrogate’s Court in each county. For that reason, the probate pathfinder is divided into two chronological sections: before 1787 and after 1787. This pathfinder identifies collections within the State Archives as well as books and links to guides and locations that may help researchers.

The pathfinders can be found on the State Archives’ website.

New Netherland Research Residencies

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The Quinn Library Research Residency consists of specialized research in Dutch-related documents and printed materials at the New York State Library. Researchers interested in the history of New Netherland and the Dutch Colonial Atlantic World are also encouraged to apply for the special Cunningham Grant of $2,500.

The Quinn Archives Research Residency consists of up to one year in Albany, working in the rich collections of the New Netherland Institute and the New York State Archives.

Researchers interested in the history of New Netherland and the Dutch Colonial Atlantic World are also encouraged to apply for the research residency, which carries a stipend of $2,500.

The Quinn Library Research Residency Award application must be postmarked by January 28,2011 and is due January 29,2011. The Archives Research Residency Award application is due January 15,2011. Each award is for $2,500 and the successful candidate has a year from the time the awards are announced to complete his/her research.

A panel of scholars and library staff will review proposals. The panel’s decisions will be announced by April 14, 2011.

More information and the application link can be found at http://www.nnp.org/nni/Research%20&%20Education/quinn.html

If you’d like to discuss the suitability of your research topic for one of these awards, contact [email protected] or [email protected] or [email protected]

Adk Museum Library Honored by State Archives

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The Adirondack Museum Library, Blue Mountain Lake (Hamilton County) has been selected as the recipient of the &#82202010 Annual Archives Award for Program Excellence in a Historical Records Repository,&#8221 by the New York State Archives and the Archives Partnership Trust. The award was presented to Director Caroline M. Welsh and Librarian Jerry Pepper at a luncheon ceremony at the Cultural Education Center in Albany on October 12, 2010.

The award commends the library for an outstanding archival program that contributes significantly to the understanding of Adirondack history. The award further recognizes the facility for well-organized and managed archives and for efforts to provide access to documentary heritage through extensive collections and excellent education programs for teachers and school children.

The Adirondack Museum Library is the largest and most comprehensive repository of books, periodicals, manuscripts, maps, and government documents related to the Adirondack region.

Supported by private funds, the library is administered by the museum and fulfills an independent mission as a library of record for the Adirondack Park.

New York State Archives Research Grants Available

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The Archives Partnership Trust and the New York State Archives have announced the availability of awards for applicants to pursue research using the New York State Archives. The Larry J. Hackman Research Residency program is intended to support product-related research in such areas as history, law, public policy, geography, and culture by covering research expenses. Award amounts range from $100 to $4,500.

Academic and public historians, graduate students, independent researchers and writers, and primary and secondary school teachers are encouraged to apply. Projects involving alternative uses of the State Archives, such as background research for multimedia projects, exhibits, documentary films, and historical novels, are eligible. The topic or area of study must draw, at least in part, on the holdings of the New York State Archives.

Information on the 2009 Larry J. Hackman Research Residency Program is available on?line at www.nysarchivestrust.org or by contacting the Archives Partnership Trust, Cultural Education Center, Suite 9C49, Albany, New York 12230- (518) 473?7091- [email protected].

Deadline for receipt of application: January 15, 2011.

New Expanded Saturday Hours for NYS Archives, Library

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The New York State Library and New York State Archives will institute new Saturday hours beginning on October 16th. Saturday hours of operation at the two facilities, located on the 7th and 11th floor of the Cultural Education Center (CEC) at the Empire State Plaza in Albany, will be from 9:30 a.m. to 5 p.m. Free public parking will be available in the Madison Avenue parking lots adjacent to the CEC. Directions and parking information is available on the New York State Museum website.

This new policy for expanded access does not affect the hours of the New York State Museum, which is open from 9:30 a.m. to 5 p.m. seven days a week, except Thanksgiving Day, Christmas Day, and New Year’s Day. However if a major holiday (e.g. July 4th, Memorial Day, Veteran’s Day) falls directly on a Saturday, the Library and Archives will not be open (checking their websites is advised for such holidays).

The New York State Library has served New Yorkers, New York State government and researchers from throughout the United States for more than 190 years. It is the largest state library in the nation and the only state library to qualify for membership in the Association of Research Libraries. The Library’s research collection of more than 20 million items includes major holdings in law, medicine, the social sciences, education, American and New York State history and culture, the pure sciences and technology.

The New York State Archives identifies, preserves, and makes available more than 200 million records of colonial and state government dating back to 1630 that have enduring
value to the public and private institutions and to all the people of the Empire State and the nation.

Documentary Heritage Program Grants Offered

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The Documentary Heritage Program (DHP) is a statewide program established in 1988 under Education Law, §§ 140, 207- L. 1988, ch. 679. The DHP is administered by the New York State Archives to ensure the identification, sound administration and accessibility of New York’s historical records.

One component of the DHP is the grants program. DHP Grants are designed to encourage more comprehensive documentation of New York State’s history and culture by supporting projects that identify, survey, collect, and make available important records relating to groups and topics traditionally under-represented in the historical record. DHP is administered by the New York State Archives, a unit of the New York State Education Department (NYSED).

Eligible Applicants

Eligible applicants include not-for-profit community organizations, archives, libraries, historical societies, and similar institutions within New York State and consortia or partnerships of such agencies. Also eligible are service providers such as historical service agencies, colleges and universities, professional associations, or other not-for-profit institutions or systems that provide services to historical records programs.

Funding

A total of $92,000 is expected to be available for grants projects. Grants will be available in amounts up to $25,000. Applicants may seek support for personnel- purchased services, including qualified consultants- supplies- materials and equipment costing less than $5,000- and travel as required to directly support project activities and outcomes.

Important Dates

Grants in this cycle are for up to 12-month projects, from July 1, 2011 through June 30, 2012. Applications must be postmarked by Tuesday, February 1, 2011. Tentative date for the announcement of grant awards is June 30, 2011.

Grant Project Types

Documentation projects identify and ensure the systematic preservation of papers and records that shed light on the people, groups, events or changing political, economic or social conditions of New York State. The ultimate goal of a documentation project is to contribute to the building of a comprehensive and equitable historical record in repositories which make unique original source materials available to researchers and citizens. Typically consisting of three phases &#8211 planning, surveying, and collecting, documentation projects usually take at least two years to complete. Cost sharing of at least 20% is required.

Arrangement & Description projects &#8211 Arrangement and description are the processes used to obtain physical and intellectual control over materials held in historic records repositories. Arrangement is the process of organizing materials with respect to their provenance and original order, to protect their context and to achieve physical and/or intellectual control over the materials. Description is the creation of an accurate representation of a unit of archival material by the process of capturing, collating, analyzing, and organizing information that serves to identify archival material and explain the context and records system(s) that produced it. The objective of archival description is the creation of access tools that assist users in discovering desired records. Cost sharing of at least 50% is required.

Ineligible Projects

Several types of historical records projects are not eligible for funding under the DHP. These include:

· Projects that do not demonstrate a primary focus on New York State

· Digitization (projects to create digital records)

· Item-level description and/or indexing

· Oral history and/or video taping

· Newspaper collections (these are not considered to be historical records under the DHP law)

· Preservation (i.e., the physical work to conserve, restore, or repair records, or reproduction for preservation purposes such as microfilming)

Topical Priorities

In order to insure that the DHP addresses the New York State Historical Records Advisory Board’s mandate to identify, survey, collect, and make available historical records that relate to under-documented groups or subjects, the State Archives has identified and given priority to specific topical areas for DHP funding. These topics are listed in Priority Levels One and Two below. Although applications for projects that focus on any under-documented group or subject are eligible for funding, they will receive fewer points during grants review than those in Levels One and Two.

Priority Level One

· Population groups in the 20th and 21st centuries
· Economic change in the 20th and 21st centuries
· World Trade Center disaster, September 11, 2001
· Education policy

Priority Level Two

· Environmental affairs
· Mental health

Priority Level Three

· Other under-documented topics in New York State history

Application Process

Grant application forms may be obtained by emailing the State Archives [email protected] or by visiting the State Archives Web site www.archives.nysed.gov and clicking on Grants and Awards.

For further information contact:

Pamela Cooley/Documentary Heritage Program
New York State Archives
Room 9C71 Cultural Education Center
Albany, NY 12230
Telephone: 518-474-6276
Email: [email protected]

Archives Month: Palisades Interstate Park Commission

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October is New York State Archives and National Archives Month, a time to celebrate and promote the rich and diverse documentary heritage of our great state by increasing public awareness of archival materials and repositories and by acknowledging the importance of our records keepers.

Archives are essential to the historical record and include a wide range of document types, including letters, legal records, transcripts, diaries, newspapers, photographs, reports, architectural drawings, manuscripts, artifacts, audio and video records, and materials in electronic formats.

The Palisades Interstate Park Commission has 110 years worth of archives in all of these categories. The PIPC’s archives are currently housed in a former naval barrack on the Iona Island Estuarine and Bird Sanctuary. The vast collection, which documents the creation and development of the nation’s first interstate park, is an important resource for historians, environmental advocates, and archaeologists. From the documentation of the movement to stop the destruction of the Palisades cliffs, the collection of statistics of multiple natural studies, to the reports and hearings that form the genesis of today’s environmental movement at Storm King Mountain, to the creation of its 28 parks and historic sites, PIPC’s archival holdings are a largely untapped Hudson Valley treasure.

Palisade’s archives are divided into four disciplines: Archaeology and Native Americans, Historical Photographs, Research Library, and Park History. Researchers, educators, and authors have used items in the collection for unlimited projects including books, films, newspaper articles, and lectures.

But like many repositories of history, the PIPC Archive is in serious need of improvement. Only generally organized, volunteers and funding are greatly needed for database entry, cataloging, digitizing documents, and general upkeep.

The Commission is grateful for its first archive grant given by the Nyack based Austin Stokes Ancient Americas Foundation in support of the PIPC Native American collection. This funding allowed the protection of this invaluable collection.

But, much more is needed. For example, of the approximately 100,000 photographs located in the collection, less than five percent have been digitized and catalogued. And the facility in which the archives are stored, originally a barracks from when Iona Island was a naval munitions factory for World Wars I & II, lacks climate control, a critical component in the preservation of any archive.

If you are interested in assisting the Palisades Interstate Park Commission to preserve and make available this unique collection, please contact Susan E. Smith, PIPC Research and Development Director, at [email protected].

Photo: The Carpenter Quarry, Fort Lee, NJ.

Richard Dreyfuss to Receive State Archives Award

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Richard Dreyfuss, Academy Award-winning actor and passionate advocate for teaching American history in primary and secondary schools, will be given the 2010 Empire State Archives and History Award on Tuesday, September 28, 2010 at 7:30 p.m. in The Egg, Empire State Plaza, downtown Albany. As part of the program, Dreyfuss will be interviewed by noted Lincoln scholar Harold Holzer about his life, work and passion for history. Tickets are $10 and may be obtained from The Egg Box Office at (518) 473-1845 or online at www.theegg.org. The event is sponsored by the New York State Archives Partnership Trust, Greenberg Traurig, the Times Union, the History channel, and the New York State Writers Institute.

Dreyfuss is a leading advocate for the teaching of history in America’s primary and secondary schools. Recently, the Brooklyn-born actor founded a nonprofit organization, The Dreyfuss Initiative, whose mission is to promote Constitutional literacy, historical appreciation and open political dialogue among young people. Regarding the group’s mission, Dreyfuss states, &#8220We are a nation bound by ideas only. We have no common ancestry, no common religion, no common military victory or defeat, no common crime that binds us. If you don’t teach those ideas to every new generation of Americans with wit and rigor, we are not bound.&#8221

A member of the Board of Trustees of the National Constitution Center in Philadelphia, Dreyfuss served as Senior Associate Member of St. Antony’s College, Oxford, where he researched and developed new curricula for teaching the history and practice of democracy in public schools.

Dreyfuss received the Academy Award for Best Actor in Neil Simon’s The Goodbye Girl (1977), the youngest actor to be so honored until 2002. Dreyfuss was nominated a second time for Mr. Holland’s Opus in 1995. The actor’s other noteworthy films include The Apprenticeship of Duddy Kravitz (1974), his first lead role, American Graffiti (1973), Jaws (1975), Down and Out in Beverly Hills (1986), Tin Men (1987), Krippendorf’s Tribe (1998), and Oliver Stone’s W. (2008). Dreyfuss’s remarkable performance in W. as Vice President Dick Cheney earned him a great deal of critical attention and praise. Dreyfuss received a star on the Hollywood Walk of Fame in 1996.

Dreyfuss’s many television credits include four episodes of the Showtime series, Weeds in its 2010 season, two episodes voicing himself in the 2009 season of Family Guy, and the title role in the CBS series, The Education of Max Bickford (2001-2002), about a history professor at a women’s college. The latter role earned him a Screen Actors Guild nomination for Best Actor.

Dreyfuss is also the coauthor of a novel with leading fantasy writer, Harry Turtledove &#8211 The Two Georges (1995), which presents an alternative history of the American Revolution.

In advance of the program, a ticketed reception to honor Dreyfuss will be held at The Egg from 5:30-7:00 p.m. To learn more, contact the Trust at (518) 486-9349, or online at http://www.archives.nysed.gov. Proceeds will benefit the New York State Archives and Archives Partnership Trust.

New York State Archives Research Grants Available

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The NYS Archives and the Archives Partnership Trust announce the availability of awards to qualified applicants, including students, teachers and public historians, to pursue research using historical records at the New York State Archives. Awards generally range from $100-$4,500 for advanced research in New York history, government, or public policy.

The Larry J. Hackman Research Residency Program supports applicants from a variety of backgrounds with awards for advanced research in New York State history, government, or public policy. Previous residents have included academic and public historians, graduate students, independent researchers and writers, and primary and secondary school teachers. The project must draw on the holdings of the New York State Archives. Projects may involve alternative uses of the Archives, such as research for multimedia projects, exhibits, documentary films, and historical novels.

The Quinn-Archives Research Residency provides financial support for an individual to spend up to a year in Albany, New York, working in the rich collections of the New Netherland Institute and the New York State Archives. The program is offered because of the generous support of the Doris Quinn Foundation, the New Netherland Institute www.nnp.org at the New York State Library and the New York State Archives.

Endowment earnings and private contributions to the Archives Partnership Trust provide the financial basis for the Hackman Research Program. Contributors have included The Susan and Elihu Rose Foundation, Inc., Henry Luce Foundation, Inc., The Gladys Krieble Delmas Foundation and The Lucius N. Littaur Foundation. Contributions and endowment earnings enable the Trust to maintain prior years’ award levels, as well as to continue with invitational fellowships to complete priority projects.